Venue and Details Checklist

Full Name

Email *

Clients Full Name

Event Space

Event Date & Time

Venue Preparation

Tables and chairs arranged as requested

Linens and tableware set up according to the selected preferences

Proper lighting and ambiance set up as desired

Decorations in place

Dietary Requirements

Gluten-free options available and clearly labeled

Vegan and vegetarian options provided as requested

Nut allergy considerations implemented

Menu Items

All menu items prepared and presented accordingly

Special dishes as requested

Excluded or disliked items omitted from the menu

Outdoor Setup (if applicable)

Tent or canopy set up as required

Outdoor furniture arranged appropriately

Outdoor lighting and ambiance in place

Serving Equipment

Buffet stations arranged and properly stocked

Chafing dishes, serving utensils, and platters available as needed

Appropriate signage or labels for each dish

Compostable Items

Compostable plates, cups, and cutlery provided

Compostable food containers for take-out or leftovers available

Compostable waste disposal options provided

Signage in place (Recycle & Compost)

Beverages

Beverage options available as selected

Gluten-Free / Allergen Safety

Marked area for gluten free options

Allergen warnings and labels displayed appropriately

Event Timeline

Event start, service start and end times adhered to

Cake cutting time (If applicable)

Attire

Staff dressed according to the designated dress code or theme

Attire instructions followed

Delivery & Pickup

Timely delivery of food and equipment to the venue

Pickup scheduled and executed as planned

All necessary items accounted for during pickup

All necessary items accounted for drop-off

*Please ensure that each item on the checklist is thoroughly reviewed and verified. Once everything is confirmed, please sign the checklist.

Signature

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Venue and Details Checklist

AHEC Students Examples